Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
Legislation: Not applicable. MA Code of Conduct The MA Code of Conduct as it relates to in-person events and hospitality also applies to online conferences. Hospitality must be reasonable and appropriate, and therefore upholding the integrity and reputation of the industry.
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Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Legislation: Not applicable. MA Code of Conduct Prescription pharmaceutical companies may host or sponsor educational conferences, symposia, and scientific meetings that are fully online. The principles of providing current, balanced, accurate and scientific valid information still apply. Companies will need to be mindful of:
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Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | The PHARMIG Code of Conduct also applies to the use of audiovisual systems, telecommunications and the internet and consequently also with regard to (online) conferences even though there is not eplixict regulation in relation to online conferences. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
All necessary regulatory approvals must be obtained in advance. The scientific material shall be directly related to health or health services and shall depend on the most recent scientific references and the essential periodicals in the specialty. The activity should be presented in English and should be in clear scientific language. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
The individual who presents should be a specialized academic or have a postgraduate degree in the field of the scientific topic being presented. The conference shall be interactive through which communication between the service provider and recipient is achieved. There must be a supervisor responsible for the site and there has to be a clear mechanism to communicate with him. The conference shall have clear procedures for admission and registration in the system. The scientific material should be in the form of a scientific article along the lines of what is written in specialized scientific journals and references shall be mentioned. The scientific material may be presented in the form of power point slides or a film provided that the material is accompanied by audio or written explanation. Scientific material shall be evaluated by an independent scientific committee and members of university professors who are highly specialized in the same area of the scientific contents. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Considering the fact that a "scientific event" refers to any form of scientific gathering, it cannot be excluded that the above rules would also apply to online conferences, even though it is not stated explicitly. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules. Any specifics must be assessed on the case-by-case basis. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. Any specifics must be assessed on the case-by-case basis. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
RTVSS: None. AFIDRO'S Code of Ethics: None. ANDI's Code of Ethics and Transparency: None. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
RTVSS: None. AFIDRO'S Code of Ethics: None. ANDI's Code of Ethics and Transparency: None. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
The Ordinance: no specific provisions. The Code: no specific provisions. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
The Ordinance: it is noteworthy that, pursuant to Article 22 (1) lit. 6 of the Ordinance, without health workers’ prior consent, it is prohibited to advertise medicinal products via e-mail or other means of electronic communication. The Code: no specific provisions. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
At least 75% of usual working hours must be allocated to the scientific/educational program of any event. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
No specific rules. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
In principle, the rules of promotion for physical and virtual meetings are the same. However, it is ENLI's recommendation that companies should carefully consider whether to provide refreshments to the participants when, for example, the rep.-meeting takes place virtually instead of the usual personal attendance, where, for example, fruit, cake, etc. is provided. Sending catering – especially if participants are sitting on their home addresses, can send the wrong signals. For on-demand meetings, it is ENLI's assessment that catering cannot be provided, as it cannot be ensured in these cases that the HCP will actually attend the continuing education meeting or when this will happen. Therefore, the considerations for catering are based solely on the live-streamed virtual meetings, and ENLI generally recommends that no catering be offered (ENLI, Guidance on ”The Pharmaceutical Industry's Code of Practice on Promotion etc., of Medicinal Products aimed at Healthcare Professionals" (The Promotion Code), p. 63-64). Section 21(8) of the Promotion Code stipulating the specific information which must be included in an event invitation addressed to a HCP applies to both physical as well as virtual events (ENLI, Guidance on ”The Pharmaceutical Industry's Code of Practice on Promotion etc., of Medicinal Products aimed at Healthcare Professionals" (The Promotion Code), p. 89). |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
The Finnish Medicines Act or DegreeNo specific rules Code of Ethics issued by Pharma Industry FinlandNo specific rules See the general principles on hospitality in Accommodation. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
The Finnish Medicines Act or DegreeNo specific rules Code of Ethics issued by Pharma Industry FinlandNo specific rules See the general principles on hospitality in Accommodation. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
No specific rules. Hospitality would not be justified in this case. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Please note that French law strictly regulates on-line health-related promotion (e.g. ANSM Internet Charter). |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
StGBGenerally, all key regulations apply to traditional events as well as online conferences. No specific rules. HWGGenerally, all key regulations apply to traditional events as well as online conferences. UWGGenerally, all key regulations apply to traditional events as well as online conferences. FSA Code of Conduct Healthcare ProfessionalsGenerally, all key rules apply to traditional events as well as online conferences. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
StGBNot applicable. HWGNot applicable. UWGNot applicable. FSA Code of Conduct Healthcare ProfessionalsNot applicable. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | The definition of Events in the IPHA Code includes online events and therefore the same rules apply. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | If a meeting is virtual, regardless of whether it is sponsored or not, hospitality cannot be provided to an individual HCP attending a virtual meeting. If a group of HCPs are attending a virtual meeting together, the normal rules on corporate hospitality apply. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No hospitality of any kind may be provided in case of training or medical-scientific events conducted via electronic means such as web meetings, e-meetings or other tools enabling distance learning. These events are not subject to restrictions on as to the duration of work. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Except as provided above (based on the code of conduct), no mandatory rule applies. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | Except as provided above (based on the code of conduct), no mandatory rule applies. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Compliance with applicable data privacy legal provisions shall be observed when using electronic communication means. Electronic communications may also be implemented for promotional activities provided that express authorization has been previously granted by relevant authority. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | The rules set out above also apply for online conferences. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
There are no express rules or restrictions applying to online conferences. However, Industry Codes to online conferences apply with any necessary modifications. Generally speaking, acceptance of hospitality can create conflicts of interest and HCPs should be satisfied that their actions will not lead to a perceived loss of professional independence. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Medicines New Zealand Code of Practice
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Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | For virtual participation in events /work meetings at which the LMI Member Company’s representative is not physically present, cf. 15.1, hospitality rate A applies, regardless of whether the meeting includes over 90 minutes of professional content. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Rules on meals originally designed for traditional events, if meals are possible to provide according to rules applicable specifically to online events. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No hospitality of any kind may be provided in case of events conducted via electronic means, notably meals, including coffee breaks. However, in hybrid conferences or online conferences where speakers and / or some participants are present, participants attending in person may receive meals, when justified. Rules originally designed for traditional events in respect of meals will apply in this respect. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Such rules shall apply also to online conferences (e.g. webinars). |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
No specific rules. With regard to webinars, the Agency for Medicinal Products and Medical Devices of the Republic of Slovenia recommends that online conferences invitations are sent in a manner that does not allow the abuse of passwords to access the same. |
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Online activities are subject to the Code. No hospitality can be offered (social events, travel, accommodation and/or maintenance), whether the meetings are organized by a pharmaceutical company or by a third party. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Companies must comply with applicable legislation, including data protection regulations.
|
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Yes. However certain limitations may apply. E.g., not allowed to provide meals at online events. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
|
Please also see European Union.
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | No specific rules. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) | No specific rules. |
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences | Please see answers to the other UK sections. |
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
If broadcasting to a UK audience, then the online conference may fall subject to UK advertising laws. Some key principles set out in UK advertising laws are:
|
Topic | Details |
Rules originally designed for traditional events (described in previous points) but applicable also to online conferences |
General Principle in the US: US government- and industry-issued guidance generally distinguish between two categories:
|
Additional rules applicable specifically to online conferences (incl. communication / advertising rules in relation to events attended by multinational audience) |
Refer to the General Principle in the US describing the distinction between company-sponsored and independent third-party events. With respect to company-sponsored events, PhRMA's Statement on Application of PhRMA Code Section 2 During Emergency Periods addresses the provision of meals in conjunction with virtual presentations to HCPs during the COVID-19 pandemic. Meals may only be provided if there is a reasonable expectation that the HCP will remain present throughout the event, and meals should continue to be limited to in-office or in-hospital settings. |
Argentina
Topic | Details |
Relevant statutory law(s) |
Resolution of the Ministry of Health 627/2007 |
Industry code(s) of conduct |
Code of good practices of Argentine Chamber of Medical Specialties (CAEME) |
Other | Not applicable |
Argentina
Topic | Details |
Competent authority/authorities enforcing the above statutory law(s) |
Argentinian Ministry of Health |
Competent authority/authorities enforcing the above code(s) of conduct | Argentine Chamber of Medical Specialties (CAEME) |
Competent authorities enforcing any other provisions indicated above | Not applicable |
Argentina
Topic | Detail |
Restrictions on event locations (e.g., events abroad, touristic locations, mountain or beach locations during winter/summer season, etc) |
No event should take place outside the Argentine Republic, unless there are logistical or security reasons for holding it abroad (e.g. where most of the participants guests come from abroad and/or where the relevant resource or expertise is located abroad). |
Argentina
Topic | Details |
Restrictions or requirements regarding event venues (e.g., resorts, castles, SPAs, proximity to transport connections or centers with relevant medical expertise, etc) |
Luxurious venues should not be selected for hosting events. |
Argentina
Topic | Details |
Restrictions or requirements regarding accommodation provided to HCPs (e.g. five star hotels, maximum number of nights, minimum duration of events, etc.) | Accommodation may be provided to HCPs only and it should not include sponsorship or organization of entertainment or leisure activities (e.g. sporting events, musical events, etc.). |
Argentina
Topic | Detail |
Restrictions on air travel (e.g. economy class only; minimum flight duration for business class) | No specific rules |
Restriction on train transportation (class; duration; etc.) | No specific rules |
Other restrictions regarding travel | No specific rules |
Argentina
Topic | Details |
Limitation on providing meals (e.g. only refreshment for events lasting for half a day or more) | No specific rules |
Maximum value for meals (e.g., EUR 60) – please specify by meal (breakfast, lunch, dinner) where applicable | No specific rules |
Restrictions on where meals can be provided? (e.g. no Michelin-starred restaurant) | No specific rules |
Other restriction (e.g. no alcohol may be offered) | No specific rules |
Argentina
Topic | Details |
Rules applicable to family members travelling together with HCPs to the event location. | No specific rules |
Argentina
Topic | Details |
Specific rules applicable to promotional events organized by/on behalf of MAH in comparison to independent scientific events described in previous points (incl. event location, venue, accommodation, transport, meals, family members, online conferences | No specific rules |